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Program Associate

Deadline: Until filled

Location: Philadelphia, PA, USA

Organization: Rockefeller Philanthropy Advisors (RPA)

ABOUT THE COLLECTIVE FUTURE FUND:

The Collective Future Fund is a project of Rockefeller Philanthropic Advisors and was created in 2019 to help resource and support movements to end gender based violence and create a future where all girls and women of color, Indigenous, cis, transgender, and gender non-conforming, can live, learn, and work with safety and dignity.

The Fund resources social justice organizations, survivors, culture makers, and networks to shift power and shape culture to end gender-based violence.

The Fund was inspired by the organizers, activists, and advocates that have centered survivors and see their courage, experience and intellect as central and crucial to both disrupting the status quo as well as innovating strategies aligned to communities that have long been impacted by colonialism, structural racism and sexism. The intent of the Fund is to amplify support to base-building, organizing, and culture change work to address root causes of violence and advance democratic participation and equity. 

OVERVIEW & SUMMARY OF POSITION

The Fund is excited to bring aboard a Program Associate to work with a small, growing collaborative team to provide administrative support, manage daily operations and provide coordination for programmatic activities. The Program Associate provides administrative, programmatic management and grantmaking support to the team. This position will be an employee of Rockefeller Philanthropy Advisors (RPA), the fiscal sponsor and grantmaking intermediary for the fund. The Program Associate reports to the Director and is a full-time employee of Rockefeller Philanthropy Advisors (RPA), the fiscal sponsor for the Fund.

This position is based in Philadelphia, PA, but there is also a possibility of working remotely.

KEY RESPONSIBILITIES

Administration and Project Management:

  • Complete a broad variety of high-level administrative tasks for the Director including: managing an active calendar amongst staff, consultants, grantees, key funding partners and external partners;
  • Actively participate in and take notes at internal and external meetings, document and keep track of action items, deliverables, and deadlines related to ongoing organization-wide projects;
  • Assist the team in presentation preparation and follow-up, including researching related information as needed; draft and review external correspondence, and develop materials for the meetings;
  • Plan and manage logistics for several virtual and in person meetings of the Collaborative Partners including coordinating meeting schedules, preparing meeting/event materials, set-up, and managing on-site logistics;
  • Serve as the primary contact for meeting participants, providing timely communications regarding logistics, preparation, and post-meeting follow-up;
  • Coordinate meeting logistics and special events for the team; including booking travel, accommodations, and other related preparation and event planning, in collaboration with other staff and partners;
  • Manage financial paperwork including processing invoices, payment requests, reimbursements, and credit card reconciliations and processing consultant contracts in coordination with our fiscal sponsor as needed;
  • Maintain an electronic filing system;

GRANTMAKING SUPPORT

  • In coordination with the Fund’s fiscal sponsor, develop and maintain effective online systems to support grantmaking (e.g., systems to solicit and review proposals, communicate with applicants and external reviewers, and synthesize learning from grantee reports) and funder engagement (e.g., assist in proposal submission and report preparation);
  • Serve as a point of contact and information resource for grantee partners on logistical and administrative matters;
  • Assist the Director and Senior Program Officer with solicitations for proposals, including gathering additional information from grantee partners;
  • Review proposals, reports, and related documents submitted by grantees for accuracy, completeness, and adherence to appropriate protocols;
  • Support the Director and Senior Program Officer in drafting and synthesizing funding proposals, reports and coordinating efforts with the fiscal sponsor for submission;
  • Assist with grants monitoring and ensure that grantee partners submit required documentation on a timely basis;
  • Update and maintain the accuracy of grantmaking information including by logging and tracking information in the grants database;
  • Support the team in monitoring the budget and expenses;
  • Perform any other duties or tasks as assigned.

See the full job description

How to apply:

For employment consideration, the optimal way to contact us is via e-mail to info@collectivefuturefund.org. No phone calls please. All applications must include: ● Resumé ● Thoughtful cover letter (explaining your interest in and qualification for the position and how you became aware of this opportunity: job portal, referral, etc .) ● Salary requirements (must specify actual amount or range) ● One writing sample (between 2 and 5 pages maximum, attached in PDF format) Candidates are strongly encouraged to submit materials by September 4, 2020. Applications will be accepted until the position is filled, with priority given to those received by this date.

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