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Operations Manager

Deadline:

Location: Massachusetts, USA

Organization: Political Research Associates

Who We Are: Political Research Associates

Political Research Associates is a progressive think tank devoted to supporting movements that are building a more just and inclusive democratic society. We expose movements, institutions, and ideologies that undermine human rights.

PRA is the preeminent progressive think tank that monitors and challenges the U.S. Right Wing. For 35 years PRA has built the capacity of social justice change makers to understand, adjust, and do battle with their organized adversaries on the Political Right. We are a broadly respected and trusted source of information and analysis among advocates, journalists, and academics alike, combining a social justice movement orientation with deep expertise on the key groups and individuals at the center of the Right’s new governing coalition, including the Christian Right/theocrats, white nationalists and the “alt-right,” economic libertarians, and Patriots and other right-wing forces.

At PRA our main objectives are to: 1) inform and strengthen the work of frontline social justice partners; 2) expose and isolate organized opponents of human and civil rights; and, 3) shape public debate of key issues, using our profile as a think tank to open space for partners to advance needed solutions. Distinct from some other “watchdog” organizations, social justice groups comprise PRA’s principal constituency. PRA is likewise unusual in having a broad focus across many sectors of the Right, from neo-Nazis to free-market neoliberals.

Who You Are:

You are a talented nonprofit professional motivated to join a team of researchers invested in shifting power dynamics in the world through contributing knowledge and strategic engagement with social justice movements. Driven and committed to social justice, you have creative ideas about how to support knowledge production as a critical component of movements across a range of social justice sectors. You recognize that we have to respond to this moment of crisis, and plan ahead for what may come, even in the face of great uncertainty. The idea of helping build such a movement is what gets you out of bed in the morning. You are detail- and goal-oriented, a quick study for new ideas and technology, and thrive on building supportive relationships across diverse communities.

Position Description:

The Operations Manager will work with the Executive Director and the Directors team on PRA’s finance, human resources, and administration ensuring that efficient and effective systems are in place to enhance the organization’s operations.

 Duties and Responsibilities

The Operations Manager’s responsibilities will include the following:

 Finance

  • Work with PRA’s outsourced accountants to provide timely and accurate financial reports. Process accounts payable and accounts receivable through Quickbooks, process payroll through outsourced firm. Liaise with outsourced accountants for auditing process.

Human Resources

  • Maintain policies and benefits for PRA’s staff. Work with the Executive Director and Directors team to streamline the recruitment, selection, placement and on-boarding of new staff. Prepare work space and paperwork for new hires, and provide basic office information and orientation.

Information Technology

  • Work with and oversee the relationship with the outsourced IT provider to identify, implement, and manage hardware and software needs.

Office Management

  • Oversee day-to-day management of the office, including receipt and delivery of mail, phone calls and messages.
  • Plan and execute the logistics of staff meetings and retreats in consultation with Executive Director and Directors team; schedule meeting rooms, Board meetings, and others as needed.
  • Manage vendor accounts and relations; establish new accounts as necessary.
  • Serve as staff contact for facility/building needs, interfacing with building maintenance vendors to resolve issues in a timely manner.
  • Organize, implement and maintain electronic and paper filing systems and organize shared spaces in the office, including accounting files and HR files. Manage compliance with document retention policy.
  • Track and meet requirements and deadlines for filing paperwork with federal, state and local agencies, including state fundraising registrations.
  • Provide scheduling and travel support for Executive Director, as needed.

Skills and Experience                                                             

  • 5-7 years of experience (in for-profit or nonprofit positions) that demonstrates excellent judgment, effective multi-tasking and problem-solving abilities, including a minimum of four years of successful leadership experience in managing organizations, financial systems and processes.
  • Excellent interpersonal, communication and organizational skills.
  • Computer systems expertise, including knowledge of Quickbooks accounting and reporting software.
  • Excellent writing skills and ability to work in a team setting.

Required Strengths

  • Passion for PRA’s mission.
  • Dependable execution, ability to manage aggressive deadlines while maintaining meticulous attention to detail.
  • Highly disciplined and reliable, capacity to serve as a planner and provider of structure that enables others to thrive.
  • Strong sense of responsibility and accountability; team player and partner mentality

BENEFITS

Salary is competitive, on a social justice nonprofit scale, commensurate with skills and experience. (Expected range: $55,000-65,000.) This position requires occasional evening or weekend commitments. Generous compensation package includes full medical & dental, retirement, fabulous colleagues, and a collaborative working environment. This is a full-time salaried position based in Somerville, Massachusetts. PRA is a racial justice and equal opportunity/affirmative action employer. People of color, LGBTQ persons, and women are strongly encouraged to apply.

How to apply:

To apply please send a cover letter, resume, a writing sample, and references with Operations Manager in the subject line to careers@politicalresearch.org. Guaranteed review of application if submitted by August 17, 2018.

 

 

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