Operations and Administrative Assistant
Deadline: Until filled
Location: Maryland, USA
Organization: Women's Learning Partnership (WLP)
Women's Learning Partnership (WLP) is dedicated to women's leadership and empowerment. At its essence, WLP is a builder of networks, working with 20 autonomous and independent partner organizations in the Global South, particularly but not exclusively in Muslim-majority societies, to empower women to transform their families, communities, and societies. WLP is led by President Mahnaz Afkhami, an author, activist and scholar with over three decades of experience in the field. Afkhami has been a leading advocate of women's rights for more than three decades, having founded and headed several international non-governmental organizations focused on advancing the status of women.
The Operations and Administrative Assistant serves as an integrated member of the WLP team at the Secretariat office in Bethesda, Maryland, and will report directly to the Executive Director in her program assistance capacity to provide administrative, logistical, and event support related to the implementation and follow-up of WLP activities and day-to-day operations.
Duties include but are not limited to:
· Administrative: Monitoring WLP’s main email account; answering the main phone; assisting the Finance and Operations Manager in processing partner and vendor payments including wire transfers; ordering office supplies and interfacing with vendors; shiping domestic and international mail; responding to day-to-day staff requests for assistance.
- Logistical: Scheduling domestic and international travel (e.g. flights, buses, trains, accommodations, etc.) for partners and consultants.
Maintaining cordial and productive relationships with partners; monitoring incoming emails for global issues pertinent to women and human rights and vets to relevant staff; creating collateral such as nametags as needed using graphics program Publisher and Word; transcribing staff meeting minutes; supporting event planning and implementation in consultation with staff.
-Assisting with Gmail and Outlook calendar management for President and the Executive Director in her work as it relates to the President, as needed.
-Assisting with arrangement of calls and appointments.
-Updating and overseeing the President’s database of contact information in Gmail and Outlook.
-Coordinating the preparation and distribution of background and briefing materials and itineraries related to the President’s meetings with the Partnership and stakeholders, her presentations, and attendance at conferences.
-Overseeing timely completion of President’s expense vouchers and travel and expense reports.
-Update President’s Wikipedia page and website.
-Board liaising responsibilities.
A results-oriented, multi-tasker with strong communications skills. Ability to apply a wholistic approach for effective planning and communication with WLP’s international partners and management. Experience with office management, project and/or events management and customer service preferred. Attention to detail is required for this position. MS Office Suite and strong writing skills required. Exercises discretion and independent judgment in executing the responsibilities of this position.
Salary and Benefits:
Salary commensurate with experience. Excellent medical, dental, and retirement benefits.
Applicant must have permission to work in the US, if not a US citizen or permanent resident. WLP is unable to sponsor work permits. Applicant must not now nor in the future require employer sponsorship for employment authorization (i.e. H-1B).
How to apply:
Please submit your cover letter, resume, writing sample, and a list of three references to: firstname.lastname@example.org with the subject line “Administrative Assistant.”
No calls please.