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Human Resources Coordinator (parental leave fill)

Deadline:

Location: Toronto, Canada

Organization: The Association for Women's Rights in Development (AWID)

Overview:

The Association for Women's Rights in Development (AWID) is an international feminist organization working to be a driving force within the global community of feminist and women’s rights activists, organizations and movements, strengthening our collective voice, influencing and transforming structures of power and decision-making and advancing human rights, gender justice and environmental sustainability worldwide. We have just under 50 staff working from 17 different countries around the world, with offices currently in Toronto and Mexico City.  AWID is in the process of developing a new strategic plan for 2018-2022 and we are committed to strengthening our internal organizational systems and processes including our human resources policies and practice

Purpose of the role:

To coordinate a range of human resource functions in AWID’s global and virtual work environment. Principle areas include recruitment and onboarding, payroll and benefits administration, performance management processes, and support to the further development and implementation of HR policies and practices.

Reports to: Human Resources Manager

Job Profile

HR Coordinator Role Competencies:

  • Commitment to the mission and values of AWID

  • Values a feminist intersectional framework and implications for HR practice

  • Open to innovation

  • Ability to work independently as well as part of a team

  • Builds strong interpersonal relations from the role - across the organization (up, down and across)

  • Think and analyze critically

  • Detail oriented and accurate (with numbers, with texts)

  • Good organizational skills with ability to work on multiple projects and tasks

  • Take initiative to identify and solve problems

  • Cognisant of  legal, legislative, governance, employment, labour relations issues

  • High regard for confidentiality and diplomacy and ability ability to communicate with sensitivity and tact when necessary

  • Work virtually

  • Take assessed risks, make errors and learn quickly

Skills and experience:

  • 4+ years professional experience in human resources and organizational development work preferably in the not for profit and/or social justice sector

  • College/university education and professional qualifications or designation in human resources management or related subject

  • Skills in implementing all aspects of the employee life-cycle including recruitment, on-boarding, development, performance, and departure  

  • Experience in providing professional development advice to staff and in coordinating  professional development strategies and activities

  • Experience or ability to work internationally in a multi-cultural, multi-linguistic environment

  • Keeps thorough and up to date records, maintains a clear and organized filing system, and is highly organized while managing multiple projects

  • Project management skills and ability to provide timely data, research, evaluation and reports as required

  • Working in English; with additional experience in Spanish or French an asset

  • High level of computer literacy (Google Apps, instant messaging and virtual team collaboration software)

  • Familiarity with Ontario Employment Standards Act

Responsibilities:  

HR - Recruitment, Hiring and Orientation

  • Assists with the drafting of job descriptions, position selection grids, interview and reference check questions and job calls according to policies

  • Drafts position specific screening tools and assists with application screening

  • Prepares, stores and distributes internal and external postings, interview questions and templates

  • Monitors jobs@awid.org - receives and stores all job applications/resumes

  • Coordinates and is an active participant in all interviews for vacant or new positions

  • Completes reference checks and completes pre-employment screening for final candidates

  • Prepares employment agreements in consultation with the relevant hiring manager

  • Completes new employee personnel files - Providing staff with information pertaining to benefits and retirement savings.  This includes RRSP (as required) and benefit enrollment, STD/LTD benefits applications, and payroll

  • Ensures HR files are up to date - stores and purges archive files as required

  • Coordinates the onboarding orientation of new staff to the organization, its programs, policies, staff members and their roles, and supports the relevant hiring manager to orient the new employee to their position including setting up orientation with IT and Finance

  • Researches and coordinates internships, as appropriate and required, including receiving and screening volunteer applications

HR Administration Coordination

  • Coordinating the performance management process – set up review cycles including entering staff members’ performance objectives/goals and competencies on our online system – resolve issues and follow up as required

  • Provides day to day HR support to staff members regarding employee relations issues and interpretation of Employee Handbook - escalate issues as required

  • Oversees all benefits administration including coordination for Canadian, USA, and international staff members - act as a liaison between staff members and provider with claims issues and seek approval for invoices  

  • Timesheets – set up, collect, and respond to all timesheet inquiries, including processing overtime payments   

  • Monthly payroll – coordinate all payroll changes including address changes, and preparing forms and following proper authorization procedures

  • Complete and compile HR reports as requested

  • Manages miscellaneous projects, provides additional administrative support to HR Manager

Policies and procedures:

  • Supports HR policies by conducting research and creating and/or amending policies as required

  • Stores and distributes the Employee Handbook

  • Coordinates the Professional Development/Health Promotion policy

  • Assists in coordinating additional training initiatives that will enhance the capacity, expertise and skill set of staff members and thus the organization

  • Works with HR Manager and other relevant staff in areas including AWID’s pay and benefits policies, recruitment and onboarding, and HR administrative process

  • Monitors compliance with legal requirements and employer obligations

How to apply:

Please submit, in English, a cover letter and résumé in Word or PDF format, addressing how you meet the competencies and the necessary skills and experience and outlining why you want to work for AWID’

Send to jobs@awid.org by June 4, 2017. Please include “HR Coordinator – [your name]” as the subject line of your email.

We thank all those who apply, but only shortlisted candidates will be contacted. No calls please. AWID encourages, promotes and support diversity in all aspects of its work.

To learn more about AWID and our programs, please visit our website at www.awid.org.

AWID is an equal opportunity employer and is committed to developing inclusive, barrier free selection processes and work environments.  If contacted in relation to an employment opportunity, please advise AWID of the accommodation measures, if required, which would enable you to be interviewed in a fair and equitable manner.  All information received in relation to accommodation measures will be treated in confidence.

 

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