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Grants Manager


Location: New York, NY, USA

Organization: Foundation for a Just Society

The grants manager will report to the chief financial officer and will be structurally integrated within the program team. This deliberate cross-functional structure is designed to allow the grants manager to have a general understanding of the programmatic direction, be aware of priorities, be alerted to developing plans that might be complex from a grants management perspective, and build relationships with Foundation staff and grantee partners, all while implementing best practices in grants management and compliance.

The grants manager is responsible for all grants management functions and all daily grants activities, including: inviting and processing incoming applications; working closely with the finance staff to ensure payments are processed and tracked accurately; supporting the launch of new grantmaking initiatives; and driving development of strategies to optimize the grants administration process.

The grants manager is required to have an understanding of OFAC regulations, the ability to structure expenditure responsibility grants with grantee partners based outside of the US, and the expertise to evaluate domestic grants that require sensitivity to US Treasury rules concerning lobbying and maintenance of strict non-partisanship in civic engagement activities. The grants manager is responsible for maintaining the current grants management database, GIFTS Online, and will be responsible for researching and implementing a new grants management system in 2020. The grants manager will be supported by the grants associate within a growing grants management team. With growth of team, the grants manager may be responsible for supervision of a grants associate/assistant.

Some domestic and international travel.


Key responsibilities include, but are not limited to:

Grants Administration:

  • Assure the smooth flow of proposal processing throughout the grant cycle, from application to closeout.
  • Provide technical assistance to grantee partners and applicants regarding compliance and the foundation’s online grants process.
  • Prepare all correspondence including award letters, decline letters, renewal awards, and annual and pledged gift agreements.
  • Maintain clean and accurate information in the grants database, including scanning and uploading documents to the database.


  • Conduct legal compliance review, interact with program officers and grantee partners, to ensure that all grantee reports and supporting documentation are accurate, adequate, and consistent with IRS regulations and foundation policies. Facilitate requests for equivalency determination via NGO Source for qualified international grantee partners.
  • Communicate with program officers when there are questions regarding grant materials, including missing application items, budget issues, etc.
  • Coordinate award letters processing, grant report reviews, and grant modifications with program officers.

Systems and Training:

  • Manage and maintain the GIFTS Online grants management database that follows the foundation’s work processes, while balancing the needs of program and finance staff and regulatory compliance; assure integrity of data.
  • Work directly with program team to design and create applications and reporting templates that support a values-aligned grantmaking process.
  • Provide ongoing guidance for program and grants management staff to improve and streamline the foundation’s grantmaking processes, and lead the development and enhancement of GIFTS Online (and a new database).

Other Related Duties:

  • Assist the program team in the preparation of docket materials for Board and committee meetings.
  • Accompany program officers on site visits, as needed, to provide technical assistance to grantee partners and assess their stated use of grant funds.
  • Provide support to the finance team with the annual audit and Form 990PF preparation.

Perform any other duties or tasks as assigned or required.



  • Bachelor’s degree required.


  • Minimum 5 years of experience with international grantmaking, including expenditure responsibility, equivalency determination, and OFAC compliance.
  • Solid understanding of IRS rules and regulations governing private foundations and all related activity.
  • Experience working in a public or private foundation.
  • Experience managing a grants management database.
  • Experience developing and implementing policies and procedures.
  • Finance experience a plus.

Related Skills & Other Requirements:

  • Demonstrated commitment to women’s, girls’ and LGBTQI rights, and alignment with the foundation’s values.
  • Excellent interpersonal and communication skills.
  • Excellent speaking, writing and research skills; ability to define objectives and consistently meet deadlines.
  • Exceptional attention to detail and organizational skills.
  • Strong project management skills.
  • Ability to work independently and collaboratively, and spearhead initiatives.
  • Ability to create and refine systems to ensure good grantmaking.
  • Solid judgment and critical thinking skills.
  • Positive attitude, sense of humor and a commitment to being a part of an energetic, demanding work environment.
  • Fluency in Spanish and/or French preferred.
  • Eligibility to work in the United States.

FJS is committed to cultivating an organizational culture where everyone is able to bring their full, authentic selves to work. The foundation believes a diverse, inclusive, and equitable workplace is one where all employees, no matter their gender, race, ethnicity, national origin, age, sexual orientation, gender identity, gender expression, education, or disability, are valued and respected.

See the full job description

How to apply:

Email a concise cover letter explaining why this role would be a great fit for you, and your resume in one PDF to by December 13, 2019. Please include “Grants Manager–YOUR NAME” in the subject line. All applications must be received via email.

No phone inquiries please.

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