Programme Assistant

Description:

Post Title: Programme Assistant
Type of Contract: Service Contract (equivalent to GS 4)
Duty Station: Phnom Penh, Cambodia


The United Nations Development Fund for Women (UNIFEM) is the key agency within the UN system with a mandate to work on women’s empowerment and gender equality. It provides financial and technical assistance to innovative programmes and strategies that promote women’s human rights, political participation and economic security. Within the UN system, UNIFEM promotes gender equality and links womens’ issues and concerns to national, regional and global agendas by fostering collaboration and providing technical expertise in gender mainstreaming and women’s empowerment strategies.

Duties and Responsibilities:

Under the guidance and supervision of the Country Program Manager, the Program Assistant provides administrative and financial support services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery. The Program Assistant promotes a client, quality and results-oriented approach.

The Program Assistant will perform the following duties and responsibilities:

Administration and logistics

• Maintain an effective office filing system, both hard and soft versions and ensure effective follow up system;
• Arrange appointments for the Country Program Manager and other Program staff as designated, and maintain the Country Program Manager's calendar, receive visitors, place telephone calls and emails;
• Type and / or draft documents, reports and correspondence as directed;
• Undertake basic interpretation / translation work as required;
• Make travel arrangements and prepare travel claims;
• Make arrangements and assist in preparation and follow-up of meetings, trainings and presentations.

Financial

• Prepare financial claims;
• Assist in the preparation of project budgets and revisions and maintain necessary financial records at country level, in compliance to the UNDP ATLAS system;
• Coordinate and manage financial disbursements and banking for Bangkok office and liaise with the CEDAW and Migration Program Admin-Finance Assistants and Program Assistant on administrative and financial matters such as procurement and supplies;
• Assist the in tracking programme expenditures on a regular basis;
• Prepare financial reports at country level for the office as well as for UNIFEM East and Southeast Asia Regional office in Bangkok.

The key results of the work of the Program Assistant will impact on the execution of the UNIFEM Cambodia Office's administrative/logistical services in terms of quality and accuracy of work completed. Accurate data entry, presentation of information and client-oriented approach strengthens the capacity of the office in the provision of administrative/logistical services.

Corporate Competencies:

• Demonstrates commitment to UNIFEM’s mission, vision and values\
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

• Shares knowledge and experience
• Actively works towards continuing personal learning and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of tasks and duties related to arrangement of meetings, office maintenance and general administration work.
• Ability to produce accurate and well documented records conforming to the required standard
• Good knowledge of administrative rules and regulations
• Strong IT skills

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored

Qualifications:

• 3 to 5 years of relevant administrative experience.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.).
• Experience in handling of web-based management systems.
• Good command of English
• Fluency in Khmer
• Bachelors degree

NOTE: Under the terms of the contract type, this position is only open to Cambodian nationals.

To Apply:

Closing date for applications is 10 December 2008. Applications should be in English. Please submit a brief cover note, a clear description of your previous experience in performing similar duties and undertaking similar responsibilities to those listed above; an indication of which of the qualifications/skills/attributes criteria are met; and include the names and current contact details of at least 3 work-related referees. Any written references you wish to provide may be attached to the application. In addition, please attach an up-to-date CV with full contact details and personal data. Please do not include photographs.

Please send your application to:

UNIFEM Cambodia Office
No 21, Street 57
Sangkat Boeung Keng Kang 1
Phnom Penh

Or by email: lynn.lee@unifem.org

Only short-listed candidates will be contacted.

Website: http://unifem-eseasia.org/recruit/Recruit_PA_TH_24Nov08.html